Common Guides

How To Create A Serapina Account
Published by Christian Esteves

Are you a teacher having difficulty managing your class? Are you a student who wants to improve your class performance? Serapina is here to help you. Serapina is a platform full of learning and teaching tools to help you be at your best in school.

Creating a Serapina account is easy. Visit https://www.serapina.com and click the Register button at the top bar.


Follow the simple 2-step signup below to get you going.

 

Step 1: Provide Your Personal Information

You may choose to sign up by using your social media account or by providing your information (i.e. full name, gender, email/phone, username and password) in the required fields. After filling out the Personal Information section, click the Next button.

 

 

Step 2: Choose Role(s)

Select whether you are going to use Serapina as a teacher or as a student. You will have to input your school's ID or name as well. As you type in the School field, some school suggestions will appear.

After providing your school, click the Next button.

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Note: If your school is not included in the suggestions, you can add the school by clicking the Click Here to Add.. link.

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Add the school information in the fields and click the Submit button.

 

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After providing your personal, role and school information, you’re almost done. Click the Submit button to wrap up.

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Step 3: Verify Your Email Address Or Phone Number

For identity verification purposes, Serapina requires contact information which can either be:

  • email address; or
  • phone number

If you entered your phone number as your contact in the Personal Information section, you should receive a confirmation code to use it on verifying your phone number. Click the Click here to verify the number with us link.

 

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Enter the Verification Code that you have received via SMS and click the Verify button.

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After you have verified your phone number, you have now successfully created your account. Congratulations! You can now log in to your Serapina account.

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On the other hand, if you have used your email address as contact in the Personal Information section, you should receive a Verification Email.  

email_confirmation.png

 

On the email you received, click Confirm Email to verify your email address.

Confirm_email.png

 

After you have verified your email address, you have now successfully created your Serapina account.

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What's Next? If you are a teacher, see Create Your First Class As A Teacher. If you are a student, go ahead and check Create Your First Class As A Student

 

Happy Schooling,

Team Serapina




Share Information With Your Class Using The Whiteboard
Published by Christian Esteves

Want to share some valuable information to your class? Do you want to remind the class of the upcoming exam?  Do you want to ask the rest of the class something you're curious about?

In Serapina, you can now post messages to the Whiteboard to share information to the class and the rest of the class will be able to read it. Here are the steps to post on the Whiteboard:

  1. Go to Whiteboard and select the class from the drop down options at the top which you would like to share the post with. Or you can also add multiple classes the class names below your message.
  2. Write something you want to share with your class and click the Post button once done.

 

How To Add Emojis

If you want to add emojis to your post, see a sample animation below.

 

How To Upload Photos Or Files To Post 

You can also add files or images to your post to share it with your class, see a sample animation below.

 

There you have it! You just shared information with your class.

 

Happy Schooling,

Team Serapina




How to Recover Your Serapina Account If You Forgot Your Password
Published by Christian Esteves

Just in case you forgot the password  to your Serapina account, you still have the chance of recovering your account. Here are steps on how to recover your Serapina account.

 

  1. Go to the Serapina Login Page. On the Password field, click the I forgot my password link.
  2. Enter the email address or phone number you used when you registered your account and click the Send button.

 

Account Recovery Using Phone Number

If you used your phone number for the account recovery, you should receive a password recovery code.

  1. Click the click here to use the password recovery code link to proceed.
  2. Enter the password recovery code that you received and click the Verify button.
  3. Provide your new password and confirm the password.
  4. Then, click the Change Password button.

You have changed your password successfully. Click the Login button to log in to your account using the new password.

 

Account Recovery Using Email Address

On the other hand, if you used your email address to recover your account, you should receive a password reset email.

  1. On the email you received, click the Reset Password link.
  2. Provide your new password and confirm the password.
  3. Then, click the Change Password button.

 

You have successfully changed your password. You can now log in to your account using the new password.

 

Happy Schooling,

Team Serpina



Class Management

Create Your First Class As A Teacher
Published by Lyza Matocinos

The first step to effective management of your class through Serapina is the proper creation of your class. So, let us walk you through the creation of your first class.

 

  1. On your Dashboard, go to Menu Bar at the left and navigate to Class Management > Loads.
  2. Click the Create Class Now button.

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A pop-up will open containing a 3-step wizard for you to set up your class.

 

Step 1: Select A Subject

Select the subject you are teaching from the drop-down options and click the Next button.

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Step 2: Set Up Schedule

Specify the schedule of your class by providing the days and time periods.

schedule.gif

 

Step 3: Provide Class Student Composition Information

Provide the student level, section/block, track and strand (if applicable) of the class you are teaching. Then, click the Next button.

Lastly, after adding all the class details, click the Save button.

schedule2.gif

 

That's it! You can view the class you have added by going to Class Management > Loads.

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What's next? You can now add students to your class. Adding students to your class can be done in 3 ways. You can:

 

Happy Schooling,

Team Serapina




How To Update Your Class Details As A Teacher
Published by Lyza Matocinos

After adding and setting up some classes, sometimes, we find out later, that we provided incorrect information.

To update the details of your class in Serapina, follow the steps below:

  1. While you are on the Class Management > Loads, select the class you want to edit and click Edit.2017-07-18_1411.png
  2. Find the details (e.g. subject, schedule) you want to update and start editing. After editing the details, click the Save button.editing class and schedule (teacher).gif

 

You’re done! You have successfully updated the details of your class.

2017-07-18_1443.png

 

Happy Schooling,

Team Serapina




Invite Students To Your Class
Published by Christian Esteves

What is the class for if you have no students? 

To invite students to your class, follow the simple steps below.

  1. Navigate to Class Management > Loads and select the class which you want your students to join.

  2. Click the Add Students Now button to start inviting students.2017-07-18_1453.png

  3. You have to choose a way to add students. Select Invite Students.2017-07-19_1556.png

  4. You can invite students by providing their Serapina account names or email addresses.

 

If your students have Serapina accounts, you can invite them by selecting Serapina Account in the Invite By field and providing their names.

2017-07-19_0852.png

add class by their account.gif

 

On the other hand, if your students do not have Serapina accounts, you can invite them via email. Clicking Submit will send them emails asking them to create Serapina accounts and join your class.

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invite class via email.gif

Note: You can invite multiple students at once.

 

What's Next?

 

Happy Schooling,

Team Serapina


 




Manually Add Students To Your Class
Published by Christian Esteves

If for some reason, you cannot invite students to your class (e.g. they do not have email addresses or they are not used to using computers yet), you can manually add them to your class in Serapina and manage their records.

Just follow these steps to manually add them.

  1. Navigate to Class Management > Loads and select the class.

  2. Click the Add Students Now button to start adding students.2017-07-18_1453.png

  3. From Choose a way to add students options, select Create Students Manually.2017-07-19_1624.png

  4. Enter your students' information (i.e. name, email address, gender). Clicking Add Studentsbutton will add new row for you to be able to add multiple students.

  5. Click Submit once done.2017-07-19_1328.png


The students you have added manually should be listed in your class as shown below.

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What's Next?

 

Happy Schooling,

Team Serapina




Copy Students From Other Classes
Published by Lyza Matocinos

Let's say you have multiple classes with same students. It will be time-consuming to manually add your students to each of your classes, right? In Serapina, you can copy students to a class from another class. This means all you have to do is add the records of your students once to one of your classes and just copy them to your remaining classes in which they also belong.

To do this, just follow the steps below.

  1. Navigate to Class Management > Loads and select the class.

  2. Click the Add Students Now button to start adding students to your selected class.2017-07-18_1453.png

  3. Choose Copy Students from the options on how you want to add the students. You will be given a list of students which you can copy from other classes.2017-07-19_1632.png

  4. Either tick the top-most checkbox to select all the students or manually select the students you want to be copied to your selected class.

  5. Click the Submit button to complete the process.

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You have now successfully added the students to the class by copying them from other classes.

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What's Next?

 

Happy Schooling,

Team Serapina




Dropping Vs. Removing Students From Your Class
Published by Lyza Matocinos

Removing A Student From Your Class

Just in case you have added the wrong student to your class, you always have the option to remove his/her record from your class. Doing so will not notify the student and will completely remove him/her from the list of your students in a specific class.

Follow the steps below to remove a student from your class.

  1. Go to Class Management > Loads and select the class where you want to remove a student. 

  2. Look for the name of the student you want to remove.

  3. Click the gear icon at the right side of the record and choose Remove from the options.2017-07-20_1409.png

  4. A pop-up confirmation will appear asking if you really want to remove the student. Click the Yes button to proceed.2017-07-20_1614.png

 

You have now removed the student from your class.

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Dropping A Student From Your Class

The difference of dropping a student from removing a student from you class is that:

  • Dropping a student will notify the student that he/she was dropped.
  • Dropping a student will not completely remove his/her record from your class. You can also take back his/her "dropped" status afterwards.

To drop a student from your class, follow these steps

  1. Go to Class Management > Loads and select the class in which you are dropping a student.

  2. Look for the name of the student you want to drop.

  3. Click the gear icon at the right side of the record and choose Drop from the option.2017-07-20_1159.png

  4. After that, you need to state the reason(s) why you are dropping the student from your class.

  5. Click the Submit button to complete the process.2017-07-20_1340.png


You have now dropped the student from your class. An automatic notification will be sent to their Serapina account if they are online. Otherwise, they will receive an email notificaton regarding your action.

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Happy Schooling,

Team Serapina



 




How To Leave A Class As A Teacher
Published by Lyza Matocinos

If for some reason you need to leave a class (e.g. you do not need the records of a specific class anymore), you can simply leave a class.

The following steps will guide you on how to leave a class.

  1. Navigate to  Class Management > Loads and select the class you want to leave

  2. Click the Leave button to proceed.2017-07-20_1436.png

  3. A pop-up warning will appear asking to confirm if you want to leave the class.

  4. Click Yes button to confirm.2017-07-20_1443.png

 

You have successfully left the class and it should no longer be listed in your Class Management > Loads screen.

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Happy Schooling,

Team Serapina




How To Import Students From Your CSV File
Published by Christian Esteves

If you already have a list of students to be added to your class, instead of manually adding the students in Serapina, now, you can easily import the list of your students to be added to your class from a CSV file. 

The steps below will guide you to import students to your class:

1. Navigate to Class Management > Loads > and select the class where you want to import students.

2. Click the Add Students button to start adding the list of the students.

3. On Choose a way to add students options, select Imports Students.

4. A pop-up window will appear that includes 3-step wizard. 

Step 1: Specify the CSV Columns.

Provide the columns or information of the students you want to include in the CSV template by ticking the checkbox options. You can also drag and drop the fields to arrange them.

On the next table, you will see the CSV file content preview according to the CSV columns you have set up. Click the Next button to proceed on downloading your template.

Step 2: Download and Use the Template

Click the Download button to download the CSV template that was generated. Populate the CSV template with the information of your students. Once done, click the Next button to upload it.

Step 3: Upload the CSV File

Click the Upload CSV File button to upload the modified CSV file from your local computer. Once the uploading is done, click the Next button to finish.

You have successfully added the list of the students from your CSV file. 

 

Happy Schooling,

Team Serapina

 



Class Performance

Creating Smart Grade Sheets With Automatic Computation
Published by Lyza Matocinos

Ever created a grade sheet using Excel? Then, Serapina Grade Sheet must look familiar to you. Serapina Grade Sheet works much like your grade sheet in a Microsoft Excel file, except that it doesn't require you to use formulas. Still, it automatically computes term and final grades of your students for your convenience.

To get started with Serapina Grade Sheet, follow these simple steps.

  1. Navigate to Class Performance > Grades and select the class that in which you would like to create a grade sheet.
  2. Click the Create Grade Sheet Now button.

 

A pop-will appear showing a 2-step wizard on how to create a grade sheet.

 

Step 1 - Select The Number Of Grading Periods

Select how many grading periods your load has from the drop-down and click the Next button.

 

Step 2 - Set Up the Grading System

Set up the grading system for the class by:

  • Selecting components and specifying how much percentage they take in the computation of the term grades. 
  • Specifying how much percentage does each term take in the computation of the final grade.
  • Choosing which transmutation table to use.
  • Specifying the passing final grade,

After that, click the Next button. 

 

Click the Save button to complete.

 

You're all set! You have now created a Smart Grade Sheet for your class.

 

See it in action as you record the activities and scores of your students.

 

Happy Schooling,

Team Serapina

 




Introducing the K-12 Transmutation Table
Published by Lyza Matocinos

Looking for K-12 Transmutation Table? Here it is for your reference. The table below shows a range of Initial Grades and their equivalent Transmuted Grades that should be reflected on the report card.

 

INITIAL GRADE

TRANSMUTED GRADE

INITIAL GRADE

TRANSMUTED GRADE

100 100    
98.40 - 99.99 99 66.40 - 67.99 79
96.80 - 98.39 98 64.80 - 66.39 78
95.20 - 96.79 97 63.20 - 64.75 77
93.60 - 95.19 96 61.60 - 63.19 76
92.00 - 93.59 95 60.00 - 61.59 75
90.40- 91.99 94 56.00 - 59.99 74
88.80 - 90.39 93 52.00 - 55.99 73
87.20 - 88.79 92 48.00 - 51.99 72
85.60 - 87.19 91 44.00 - 47.99 71
84.00 - 85.59 90 40.00 - 43.99 70
82.40 - 83.99 89 36.00 - 39.99 69
80.80 - 82.39 88 32.00 - 35.99 68
79.20 - 80.79 87 28.00 - 31.99 67
77.60 - 79.19 86 24.00 - 27.99 66
76.00 - 77.59 85 20.00 - 23.99 65
74.40 - 75.99 84 16.00 - 19.99 64
72.80 - 74.39 83 12.00 - 15.99 63
71.20 - 72.79 82 8.00 - 11.99  62
69.60 - 71.19 81 4.00 - 7.99 61
68.00 - 69.59 80 0 - 3.99 60

                    New Grading System K - 12: Grade Transmutation Table for K to 12 Basic Education Program

 

 

Happy Schooling,

Team Serapina

 

 




Roll Call and Click: A Cool Way Of Checking Your Class Attendance
Published by Christian Esteves

Most class sessions start by checking class attendance and Serapina gives you a cool way to do it for several reasons.

  • You can check your students' attendance using your device (e.g. tablet, phone, laptop).
  • You can access the attendance sheet on your device anywhere, anytime.
  • Once saved, you don't have to worry of the attendance sheet being lost.

Following are the steps to check you class attendance with Serapina

  1. On the Dashboard, go to Class Performance > Attendance.

  2. Look for the class session in the calendar and click to show the class attendance.2017-07-21_1406.png

  3. For each student in the list, set the attendance status as PresentAbsentExcused, or Tardy.

  4. Click Save once everyone is checked.2017-07-21_1412.png

 

You have just successfully checked the attendance of your class.

2017-07-21_1418.png

 

Are you done checking the class attendance for a month? See Generate "Monthly Report Of Attendance And Enrollment" In Less Than A Minute.

 

Happy Schooling,

Team Serapina




Announcing Class Suspension With Ease
Published by Lyza Matocinos

Announcing "No Classes" to your students is easy with Serapina. You can do it in just few clicks.

Follow the steps below to mark class session as "No Class"

  1. On your Dashboard, go to Class Performance > Attendance.

  2. In the calendar, look for the class session and click it to show the class attendance.2017-07-21_1420.png

  3. At the top of the student list, you will see a Mark As dropdown. Select No Class.2017-07-21_1440.png

  4. A pop-up will appear asking for a reason why you are marking the session as No Class. State your reason.

  5. Finally, click the Save button.2017-07-21_1445.png

 

You have just successfully announced suspension of class to your students.

2017-07-21_1447.png

 

On the other hand, if you decide later that you want to announce that you have a class meeting for a particular session, you can unmark it by setting it to Has Class.

2017-07-21_1450.png

 

Happy Schooling,

Team Serapina

 




Generate "Monthly Report Of Attendance And Enrollment" In Less Than A Minute
Published by Lyza Matocinos

So you have checked the attendance of your class for a month. It's now time to generate the Monthly Report Of Attendance And Enrollment.

Of course, the manual way of doing it is by checking your attendance sheet/s for more or less thirty (30) days of class sessions with more or less fifty (50) students. How many hours do you think can you come up with a monthly attendance report if you do it manually? What if you lost an attendance record?

Serapina helps you to complete the same task in less than a minute. Here are the steps on how to generate Monthly Report Of Attendance of your class:

  1. Go to Class Performance > Attendance.  Select the class in which you want to generate the Monthly Report Of Attendance And Enrollment.

  2. At the top-right, click View and select Summary from the options. It will show you the summary of attendance of each student in your class.2017-07-21_1722.png

  3. Click the Print button beside the View button.2017-07-21_1713.png

  4. In the popup, select a Month/Year from the drop-down. By default, the current month is selected.

  5. Click Submit to generate the report.2017-07-21_1713_001.png

 

Your report is now ready to be printed. You can now relax and take your rest.

2017-07-21_1715.png

 

Happy Schooling,

Team Serapina



Teaching Tools

Create Your First Lesson
Published by Christian Esteves

Creating lesson(s) is one of the daily tasks a teacher has to accomplish. Serapina provides a way for a teacher to create online lessons which can be accessed by his/her students on their devices anytime, anywhere. It also allows a teacher to compose lessons with a variety of media (e.g. images, links, videos). which can help make a class more engaging and exciting.

Here are the steps to create a lesson in Serapina:

  1. Navigate to Teaching Tools > Lessons. Select the class where you want to create the lesson and click the Create Lesson Now button to get started.
  2. A pop-up will appear where you can add the title of your lesson.
  3. Click the Submit button to proceed.
  4. Start adding your lesson and concepts. You can also customize the texts of your lesson, add images, videos, links, etc. by using the tool bar at the top.
  5. Click the Save button to save your lesson. If you are now ready to publish it (i.e. make it available to your students), click the Publish button at the right side.

 

You just have created and published your first lesson in Serapina.

 

 

Happy Schooling,

Team Serapina

 




How To Edit Your Lesson
Published by Lyza Matocinos

Sometimes, we would like to edit or revise some contents of the lesson that we created.

To edit the lesson in Serpaina, follow these simple steps.

  1. Go to Teaching Tools > Lessons and select the class from the dropdown options which has the lesson that you would like to edit.
  2. The Lessons screen will appear. Select the lesson and hover your mouse over it and click the Edit button
  3. Start editing your lesson and once done, click the Save button. That will save the lesson as a draft. If you are ready to share the revised lesson with your class, click the Publish button at the right side.

 

You're done! You just have revised your lesson.

 

Happy Schooling,

Team Serapina




How To Delete Your Lesson
Published by Lyza Matocinos

Perhaps, you don't need that lesson anymore or you just want to completely remove a lesson so you can start creating a lesson again.

Here are the steps if you would like to delete a lesson:

  1. Navigate to Teaching Tools > Lessons and select the class from the drop-down options which has the lesson you would like to delete.
  2. Select the lesson from the Lessons screen and hover your mouse over it. Then, click the Delete button to proceed.
  3. A pop-up will appear asking for confirmation if you really want to delete the lesson. Click the Yes button to proceed.

 

That's it! You just have deleted a lesson.

 

Happy Schooling,

Team Serapina

 



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